Department of Physics & Astronomy Office Hours:
M-F 8:30-4 p.m. (office closed for public entry noon-1 p.m. daily)
Department Manager, Associate – Nina Reynolds
859-257-6101
Academic Year 2025-26 Remote Day – Monday
P&A Department Management is reachable through physics@uky.edu for all functions. This email address is checked regularly during regular office hours.
Below is a detailed list of functions performed by the office staff and the typical point-of-contact. If you are unsure of who to contact, please send your message to physics@uky.edu.
|
Department Functions |
Point-of-Contact |
|
All Payroll/HR |
Nina Reynolds |
|
LCT Forms |
Nina Reynolds |
|
GSAS Forms |
Nina Reynolds |
|
Travel – Faculty and Grad Student |
Nina Reynolds |
|
Course Scheduling – Projections and Planning |
Nina Reynolds |
|
Request for Course Changes (formerly “Pink Sheets”) |
Nina Reynolds |
|
Promotion and Tenure/Faculty Advancement |
Nina Reynolds |
|
Syllabi Collection |
Nina Reynolds |
|
Surplus/Equipment Inventory |
Nina Reynolds |
|
Faculty/Staff/Grad Student Recruiting Logistics |
Nina Reynolds |
|
Colloquium/Seminar Logistics |
Nina Reynolds |
|
Business Center Triage - Office Supplies/Paper Products/etc. |
Nina Reynolds |
|
IT Triage/Department Website/Phones |
Nina Reynolds |
|
Nina Reynolds |
|
|
Room Reservation/PHY Parking Space Requests |
Nina Reynolds |
|
Special Events Planning Logistics |
Nina Reynolds |
|
ProCards/Concur Reports |
Nina Reynolds |
Physics & Astronomy Department Room/Lab Access Form
Physics & Astronomy Department Parking Space Reservation Request
Physics & Astronomy Department Surplus Pickup/Removal Form
- IMPORTANT information for volunteers, high school students, minors and undergraduate students:
- THE DEPARTMENT MUST BE MADE AWARE OF ANY VOLUNTEERS, HIGH SCHOOL STUDENTS, MINORS OR UNDERGRADUATE STUDENTS WHO PLAN TO WORK IN ONE OF OUR LABS. Necessary steps must first be taken at the department level before you can complete the steps listed below.
- All volunteers, regardless of other classifications, must complete the documentation/forms found here.
- Lab volunteers are defined as any unpaid individual working in a lab environment. This category includes unpaid undergraduates not enrolled in research courses and working in a lab environment. For undergraduates under this classification, completion of the volunteer documentation and forms is required.
- Minors must complete the documentation/forms found here.
- After-hours building access cannot issue to volunteers, high school students minors or undergraduates in conjunction with access to active research labs containing hazardous materials or instruments.
- Lab access for undergraduate students enrolled in a research course often limits to the semester enrolled and may require subsequent access requests depending on changes to classification(s).
- Volunteers, high school students, minors or undergraduates are not permitted to work unsupervised in a lab containing hazardous materials or instruments.
- All volunteers, regardless of other classifications, must complete the documentation/forms found here.
- THE DEPARTMENT MUST BE MADE AWARE OF ANY VOLUNTEERS, HIGH SCHOOL STUDENTS, MINORS OR UNDERGRADUATE STUDENTS WHO PLAN TO WORK IN ONE OF OUR LABS. Necessary steps must first be taken at the department level before you can complete the steps listed below.
- Any use of equipment or instruments for which proper training has not been completed and certified is STRICTLY PROHIBITED.
- By requesting access to labs and/or instruments, the requesting party certifies completion of safety courses, laboratory specific training, and/or instrument specific training. Submission of this form represents an electronic signature and understanding of the requirements and responsibilities listed.
- You can find more information on lab safety at the following links: