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Welcome to Physics and Astronomy / Forms & Documents

Forms & Documents

Department of Physics & Astronomy Office Hours:  

M-F 8:30-4:30 (office closed for public entry 12:00-1:00 daily) 

Department Manager, Senior – Paige Williams 

859-257-3770 

Academic Year 2025-26 Remote Day - Friday 

Department Manager, Associate – Nina Reynolds 

859-257-6101 

Academic Year 2025-26 Remote Day – Monday (beginning October 13, 2025) 

P&A Department Management is reachable through physics@uky.edu for all functions. This email address is checked regularly by both Paige and Nina during regular office hours. 

Below is a detailed list of functions performed by the office staff and the typical point-of-contact. If you are unsure of who to contact, please send your message to physics@uky.edu. 

Department Functions 

Point-of-Contact 

All Payroll/HR 

Paige Williams 

LCT Forms 

Paige Williams 

GSAS Forms 

Paige Williams 

Travel – Faculty and Grad Student 

Paige Williams 

Course Scheduling – Projections and Planning 

Paige Williams 

Request for Course Changes (formerly “Pink Sheets”) 

Paige Williams 

Promotion and Tenure/Faculty Advancement 

Nina Reynolds 

Syllabi Collection 

Nina Reynolds 

Surplus/Equipment Inventory 

Paige Williams 

Faculty/Staff/Grad Student Recruiting Logistics 

Nina Reynolds 

Colloquium/Seminar Logistics 

Paige Williams 

Business Center Triage - Office Supplies/Paper Products/etc. 

Nina Reynolds 

IT Triage/Department Website/Phones 

Nina Reynolds 

Nina Reynolds 

Room Reservation/PHY Parking Space Requests 

Nina Reynolds 

Special Events Planning Logistics 

Nina Reynolds 

ProCards/Concur Reports 

Paige Williams 

  • IMPORTANT information for volunteers, high school students, minors, and/or undergraduate students:
    • THE DEPARTMENT MUST BE MADE AWARE OF ANY VOLUNTEERS, HIGH SCHOOL STUDENTS, MINORS, AND/OR UNDERGRADUATE STUDENTS WHO PLAN TO WORK IN ONE OF OUR LABS- necessary steps must first be taken at the department level before you can complete the steps listed below.
      • All volunteers, regardless of other classifications, must complete the documentation/forms found here.
        • Lab volunteers are defined as any unpaid individual working in a lab environment. This includes unpaid undergraduates not enrolled in research courses and working in a lab environment. For undergraduates under this classification, completion of the volunteer documentation/forms is required.
      • Minors must complete the documentation/forms found here.
      • After-hours building access cannot issue to volunteers, high school students, minors and/or undergraduates in conjunction with access to active research labs containing hazardous materials or instruments.
      • Lab access for undergraduate students enrolled in a research course often limits to the semester enrolled and may require subsequent access requests depending on changes to classification(s).
      • Volunteers, high school students, minors and/or undergraduates are not permitted to work unsupervised in a lab containing hazardous materials or instruments.
  • Any use of equipment or instruments for which proper training has not been completed and certified is STRICTLY PROHIBITED.
  • By requesting access to labs and/or instruments, the requesting party certifies completion of safety courses, laboratory specific training, and/or instrument specific training. Submission of this form represents an electronic signature and understanding of the requirements and responsibilities listed.
  • You can find more information on lab safety at the following links: