Department of Physics & Astronomy Office Hours:
M-F 8:30-4:30 (office closed for public entry 12:00-1:00 daily)
Department Manager, Senior – Paige Williams
859-257-3770
Academic Year 2025-26 Remote Day - Friday
Department Manager, Associate – Nina Reynolds
859-257-6101
Academic Year 2025-26 Remote Day – Monday (beginning October 13, 2025)
P&A Department Management is reachable through physics@uky.edu for all functions. This email address is checked regularly by both Paige and Nina during regular office hours.
Below is a detailed list of functions performed by the office staff and the typical point-of-contact. If you are unsure of who to contact, please send your message to physics@uky.edu.
|
Department Functions |
Point-of-Contact |
|
All Payroll/HR |
Paige Williams |
|
LCT Forms |
Paige Williams |
|
GSAS Forms |
Paige Williams |
|
Travel – Faculty and Grad Student |
Paige Williams |
|
Course Scheduling – Projections and Planning |
Paige Williams |
|
Request for Course Changes (formerly “Pink Sheets”) |
Paige Williams |
|
Promotion and Tenure/Faculty Advancement |
Nina Reynolds |
|
Syllabi Collection |
Nina Reynolds |
|
Surplus/Equipment Inventory |
Paige Williams |
|
Faculty/Staff/Grad Student Recruiting Logistics |
Nina Reynolds |
|
Colloquium/Seminar Logistics |
Paige Williams |
|
Business Center Triage - Office Supplies/Paper Products/etc. |
Nina Reynolds |
|
IT Triage/Department Website/Phones |
Nina Reynolds |
|
Nina Reynolds |
|
|
Room Reservation/PHY Parking Space Requests |
Nina Reynolds |
|
Special Events Planning Logistics |
Nina Reynolds |
|
ProCards/Concur Reports |
Paige Williams |
Physics & Astronomy Department Room/Lab Access Form
Physics & Astronomy Department Parking Space Reservation Request
Physics & Astronomy Department Surplus Pickup/Removal Form
- IMPORTANT information for volunteers, high school students, minors, and/or undergraduate students:
- THE DEPARTMENT MUST BE MADE AWARE OF ANY VOLUNTEERS, HIGH SCHOOL STUDENTS, MINORS, AND/OR UNDERGRADUATE STUDENTS WHO PLAN TO WORK IN ONE OF OUR LABS- necessary steps must first be taken at the department level before you can complete the steps listed below.
- All volunteers, regardless of other classifications, must complete the documentation/forms found here.
- Lab volunteers are defined as any unpaid individual working in a lab environment. This includes unpaid undergraduates not enrolled in research courses and working in a lab environment. For undergraduates under this classification, completion of the volunteer documentation/forms is required.
- Minors must complete the documentation/forms found here.
- After-hours building access cannot issue to volunteers, high school students, minors and/or undergraduates in conjunction with access to active research labs containing hazardous materials or instruments.
- Lab access for undergraduate students enrolled in a research course often limits to the semester enrolled and may require subsequent access requests depending on changes to classification(s).
- Volunteers, high school students, minors and/or undergraduates are not permitted to work unsupervised in a lab containing hazardous materials or instruments.
- All volunteers, regardless of other classifications, must complete the documentation/forms found here.
- THE DEPARTMENT MUST BE MADE AWARE OF ANY VOLUNTEERS, HIGH SCHOOL STUDENTS, MINORS, AND/OR UNDERGRADUATE STUDENTS WHO PLAN TO WORK IN ONE OF OUR LABS- necessary steps must first be taken at the department level before you can complete the steps listed below.
- Any use of equipment or instruments for which proper training has not been completed and certified is STRICTLY PROHIBITED.
- By requesting access to labs and/or instruments, the requesting party certifies completion of safety courses, laboratory specific training, and/or instrument specific training. Submission of this form represents an electronic signature and understanding of the requirements and responsibilities listed.
- You can find more information on lab safety at the following links: